Build line
We build it
Our team builds the system. You own it.
See the systemsHow we work
Most operations help gives you advice. We do the work.
A 90-minute walkthrough, a written spec within 48 hours, a fixed price, and a baseline measured before work starts.
After the map
Who should build this?
Two ways to get one. We build it, or we teach your team to build it. Same systems, same catalog, same written commitment. The map is the same either way, only the hands change.
Who would own this? A named person means the teach line is real. No named person means it will fail, and saying so is the honest answer.
Teach line
We teach you to build it
Your team builds the system, with us alongside.
See how we teachBefore we build
The baseline
We measure the current state and you sign off on it. You cannot reconstruct a before-number after the fact.
Days to collection
How long cash sits after the work is done.
Hours per week, and by whom
Who is doing the chasing, quoting, or re-keying.
Cycle time
How long a job, invoice, or request takes end to end.
Volume
How often the work actually happens.
Error rate
Missed follow-ups, wrong invoices, dropped requests.
Money in play
Open receivables, unquoted leads, work finished and unbilled.
In writing
The written spec
After 48 hours of completing our scoping, you will receive a proposal in the form of a written spec. Expect numbered, testable outcomes, validated use cases to implement, what tools are involved, what is out of scope, a timeline, and a dollar investment.
Sample proposal
Get Paid Faster
August 2026
QuickBooks already sends reminders, shows aging, and records a payment that landed in QBO. This spec is the gap QBO cannot see: the job finishing in another tool, the hours, extra work, and a Monday list that does not require logging into accounting.
Outcomes
- 01When a job is marked complete in the project tracker, a draft invoice exists in QuickBooks within one business day, with lines taken from the recorded work, not from memory.
- 02Time or items that were done but never billed are listed before the invoice is sent, not found at year end.
- 03Work that was not on the original quote is not invoiced until it is agreed in writing.
- 04Monday morning, a one-page list of who owes what is in the owner's inbox. They do not open QuickBooks to get it.
Out of scope
- QuickBooks native reminders, A/R reports, and payment recording
- Replacing QuickBooks
- Collections past 45 days (handed to the owner)
- Historical invoice cleanup before the go-live date
Use cases
- The invoice goes out the day the work is done, not at month end
- The invoice lines come from the work that was actually recorded
- Unbilled time is found before the invoice goes, not after
- Extra work is agreed and charged instead of absorbed
- You start Monday knowing exactly who owes you what
Tools
- Existing project tracker (job complete status and recorded hours)
- QuickBooks Online (invoices stay here; we do not replace it)
- Email (Monday list)
- Self-hosted orchestration
Baseline measured first
- Days to collection
- Hours per week spent chasing invoices, and by whom
- Volume of invoices per month
- Money in play (open receivables)
In writing
The two commitments
We build it
It's a written spec and a fixed price. If the system doesn't do what the spec says, we keep working at no additional charge.
We check each numbered outcome in the written spec, one by one, on your real data when we hand the system over. This covers those outcomes.
No additional charge means our time to make the outcomes pass. It does not cover new work you add later.
If you want to change what we are building, we write a new spec and a new fixed price before we start.
Not covered: changing the plan mid-build, swapping tools mid-build, data you do not give us, or work your team will not use.
We teach you to build it
Every cohort ends with a powerful, smart solution running inside your business. Your team keeps the workflows, the documentation and the access.
You leave with at least one named workflow from the agreed list. It runs on your data, in your tools, and does work someone on your team was doing by hand that morning. Not a demo. Not a slide.
Same commitment whether it is a cohort, a lab, or coaching.
If you do not leave with a running solution, we run it again at no additional charge.
Not covered: what your team builds alone after we leave, changes we did not review, or tools you swap mid-way.
Tool ecosystem
We start with what you have.
01What thinks
- Claude
- ChatGPT
- Cursor
- OpenRouter
02What connects
- n8n
- Composio
- MCP
- Browserbase
03Where the work lives
- Notion
- Supabase
- Twenty
- GitHub
And your stack. We connect what you already run, through its API where there is one, through a browser agent where there is not. You keep your tools.
Operations Walkthrough
Leave with a one-page map
90 minutes, free. Three systems in priority order, with prices.
Free 90-minute session
No obligation on either side
Walk out with your map
Free · 90 min · no obligation